When it becomes necessary for employees to travel out of town on company business, a per diem will be given if the travel distance from MDI is 50 miles or greater to cover lodging for overnight travel, meals, parking fees and other necessary company related expenses. The per diem amount will be based on the current 2020 Federal rates of $96.00 per night for lodging and $55.00 per day for meals and incidentals. When time permits, per diem will be issued prior to travel. Travel expenses should be submitted on a company expense report to MDI. Receipts should be kept by the employee to avoid per diem payments becoming taxable income.
When travel expenses are incurred and per diem is not applicable, an expense report with receipts will be needed for reimbursement. MDI reserves the right to refuse reimbursement of travel expenses if not supported by a proper sales receipt. Meals are excluded as a reimbursable expense if travel is less than 50 miles from MDI.
Reimbursable expense examples include parts bought to complete a job, gas when driving your personal vehicle and mileage, reimbursed at the current IRS rate of $57.5 cents per mile.
Paid Work-Time Calculation:
Paid work time begins when you arrive at MDI and concludes when you return to MDI at the end of the day.
If you leave your home and drive directly to the worksite, paid time is calculated after you deduct what your regular drive time would have been to MDI. This applies to all company travel.
If you are driving from your home to a location one hour away and it normally takes you twenty minutes to arrive at MDI, you would be paid for the additional forty minutes to the worksite.
When overnight travel is required, paid time begins when you leave the hotel and concludes when you arrive at the hotel.