Accounting Specialist/Front Office

                    

 

McAlister Design, Inc. is searching for a detail-oriented Accounting Assistant/Office Manager to join its Team. Reporting to the HR Manager, the Accounting Assistant/Office Manager will perform a variety of duties daily that are critical to the Company’s financial management and overall operations.

 

This position is best suited for an individual who is highly organized, can work in a fast-paced environment, and will learn to anticipate the needs of the Company.

  • Prepare general ledger entries by maintaining records and files.

  • Contribute to management of accounts payable and receivable processes.

  • Assist in reconciling bank statements, managing cash flow and other banking duties.

  • Collaborate to management invoicing and billing.

  • Support monthly and EOY accounting procedures.

  • Assist in management of payroll and 401K plan from time to time.

  • Communicate with clients, vendors, and banking contacts.

  • Processing accounts payable invoices and enter to accounting system.

  • Regular monthly payment processes and reconciliations.

  • Reconciling employee credit card and vendor credit accounts.

  • Preparing bank deposit tickets and recording deposit entries.

  • Monitor and record monthly journal entries.

  • Maintain accounting records by making copies and filing documents.

  • Accounts payable procedures and processes, the required documentation for reimbursable expenses

  • Problem solver and accurate with numbers and details.

  • Reviews all invoices for appropriate documentation and approval prior to payment.

  • Prints and obtains signatures on all checks.

  • Prepare ACH payments and wires for payment.

  • Distributes signed checks as required.

  • Answer’s vendor inquiries

  • Enters invoices into accounting software. Ensures proper general ledger coding of expenses.

  • Ensure proper invoice approval by authorizing manager.

  • Assist in preparing the Sales, Volume and Margin Reports for Actual month, all forecasts, and Business Plan reporting. Assist with the weekly Profit and Loss statement.

  • Maintain strict adherence to all Sarbanes-Oxley Acts procedures.

  • Perform administrative duties as assigned by the HR Manager - Arrange conference calls and meetings, work-related travel, logging calls/meetings/relationships, monthly expense reporting, other HR-related tasks on behalf of the team.

  • Office Management - Tactical office management (snacks, kitchen, product inventory, office supplies, computers, etc.) and coordination with vendors and staff to ensure a clean, organized work environment.

  • Receive Visitors – Greet visitors, most often clients or potential clients, and provide a great first impression.

  • Team Culture -Assist HR Manager in planning events that contribute to a positive, desirable work culture (i.e., team dinners, birthday celebrations, eventually the planning of much larger professional events such as our annual event for our investors)

 

 

 

Requirements:

  • AS Degree or equivalent Preferred 

  • Proficiency with QuickBooks preferred

  • Detail-oriented and highly organized with ability to multitask.

  • Excellent verbal and written communication skills

  • Proficient at completing tasks in a timely manner.

  • Strong team player who is eager to learn

  • Familiarity with Microsoft Office Suite

  • SC Notary is a plus.

  • Excellent multitasking skills

  • Diligent attention to detail and consistency of work

  • Strong analytical, problem-solving and communication skills

  • Capability to handle both accounting and administrative duties.

  • Ability to adhere to deadliness.

  • Ability to maintain confidentiality

 

 

Firm Description:

  • Founded in 1992, McAlister Design is conveniently located near downtown Greenville. This is an excellent opportunity to take part with a leader in Custom Automated Machinery and Robotics design. Please visit us at www.mcalisterdesign.com

  • McAlister Design Inc. is an equal opportunity employer.

  • Please email cover letter, resume, and salary requirements to:

 

 

Overall, for advertising for this job should be:

 

Part Time

Payroll with QuickBooks

AP & AR with QuickBooks

Office Duties

Competitive Pay

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